SUMMARY The Food & Beverage Administrative Assistant is an essential member of the team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.

ESSENTIAL FUNCTIONS

Job duties include; alt="jobs and employers"hough are not limited to:

• Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
• Coordinating meetings and recording minutes
• Scheduling travel arrangements when needed
• Preparing departmental communication pieces
• Assisting in menu design and production for weekly, seasonal, and annual features
• Coordinating and maintaining vendor/supplier information
• Ordering office supplies and ensuring that the department is adequately stocked
• Entering data for select invoices and products
• Assisting in recruiting, scheduling interviews, and training for new hires
• Supporting the department with time management on execution of projects
• Unifying and maintaining all internal documents
• Responding to visitor and guest requests, questions, and concerns
• Facilitating resolution when possible or referring individuals to the appropriate manager
• Ensuring all office equipment, printers, and phones are maintained and fully functional
• QUALIFICATIONS

• High School Diploma or equivalent is required, Bachelor’s Degree preferred
• Two (2) plus years’ experience in an administrative role within an upscale hotel
• Strong customer service skills
• Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred
• Excellent verbal and written communication skills required
• Knowledge of hotel food and beverage operations preferred
• PHYSICAL REQUIREMENTS

Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

An exceptional Engineering Office Coordinator must demonstrate strong organizational skills, technical knowledge, communication and collaborative mindset. This position will report primarily to the Director of Engineering.

ESSENTIAL FUNCTIONS The daily responsibilities and functions of this role include alt="jobs and employers"hough are not limited to:

• Project creation, tracking and coordination with internal stakeholders, partners and vendors to meet deadlines and budgetary compliance.
• Optimize and administer Alice & Maintenance Connection workload management platforms.
• Processing and tracking Purchase Order submission, delivery and payment.
• Audit and maintain inventory & assist with asset management.
• Identify trending or underlying issues and draft solutions & instructions for team members and associates.
• Work with vendors to maximize training knowledge of products and services.
• Perform audits of system access and inventory to ensure accuracy.
• Review contract & cost of reoccurring expenses to ensure compliance.
• Organization of all Engineering & IT inventory, spaces, and vehicles to promote safety and efficiency.

QUALIFICATIONS

• High School Diploma or equivalent
• Knowledge of Microsoft Office applications, Workload Management, and Purchasing processes
• Ability to balance multiple priorities while meeting deadlines.
• Willing and able to learn and adapt to new software and processes.
• Excellent written and verbal communication skills.
• Must be able to work independently and as part of a team while remaining detail oriented.
• Must demonstrate effective time management.
• Ability to work Weekends, Holidays and after-hours as needed.

PREFERRED

• Experience with Workload Management, ticketing & project tracking software.
• 1 year of previous Luxury hotel experience
• 1 year of experience in either IT or Engineering fields
• Building Automation & Lighting control systems

PHYSICAL REQUIREMENTSMust be able to exert well-paced ability to maneuver around the campus. Must be able to lift up to 40 lbs. on a regular and continuing basis. Must be able to walk, stand, sit, climb, bend, stoop, squat and stretch to fulfill tasks. Must have finger dexterity to be able to operate office equipment and perform repairs.

Please note:

University of Hawaii at Hilo Postion, Based in Maui

Degree not required, but preferred

Experience desired

Full time,

Temporary Classification stated, however all SBDC are considered temporary due to being an annually grant funded program dually supported by the University of Hawaii at Hilo.